Burley in Wharfedale Dementia Action Group Meeting. St Mary’s Parish Centre.
Thursday 24th August 2017 2-4pm.
Attendees: Quentin Fowler(chair), Niccola Swan(Treasurer), Susan Collins(secretary), Sylvia Bergin(minutes), Eileen Fowler, Val and Ken McKenzie, Sue Jopling, Ann Holmes, Dale Smith, Lynne Faulkes, Paula Truman.
1. Welcome to new members and introductions. The group was very pleased to welcome Paula Truman who works for Bradford Council and is also a dementia friend’s champion. Paula said she was very interested in the work BDAG is doing. A warm welcome was also extended to Ann who is a valued volunteer at The Memory Tree.
2. Apologies. Wendy Carpenter, Gerry Barker, Mary and Bernie and Sharon Husband from the local medical practice.
3. Minutes of last meeting 22/6/17. Nothing discussed.
4. Matters arising(not covered by the rest of the agenda). Susan raised the issue of borrowing memory boxes from Bradford Library, to help as resources for The Memory Tree. Apparently, someone has to bodily inspect them to examine the contents. At the moment, Bradford does not have a system to dispatch them to local community libraries. Paula has seen them and feels that the group is capable of producing its own. Subjects include The 1950’s, childhood and schooldays, family life for both men and women, kitchen and cooking, crafts and sport and the world of work.
5. Reports of Events and Visits since last meeting.
(a) Information sessions. Sylvia reported that she had delivered two successful sessions to year 6 children at Burley Oaks School. They were well received by the children who were interested and attentive. The school were not happy to let Sylvia take publicity photographs, but Niccola sent a message to a contact at the school to see if we can use their photographs as publicity as 54 dementia friends were created. Sylvia and Quentin delivered a rewarding session together on August 21st, creating 4 new dementia friends.
(b) The Memory Tree
(i) Feedback from attendees including volunteers. Val reported that from a carer’s perspective, Elizabeth’s sessions are useful and informative. Val feels that Elizabeth has a lot of information to impart before she starts to reduce her involvement. Janet Austen is also a great help as a co-ordinator. Niccola felt that Elizabeth guides the sessions well, allowing carers to express themselves. Volunteers who work with Bob expressed their admiration and respect for how easily he seemed to lead the reminiscence sessions, noting that not all subjects interest the participants. His session on soap operas seemed to bemuse some of the attendees. However his next session on schooldays should resonate with everyone!
(ii) Numbers of individuals and couples attending. There were 13 couples originally and now a regular 9 couples attend. The maximum number that can be accommodated is 12 couples and a suggestion was made to invite people from Menston. Dale said he would be happy to pass on information to residents of Menston regarding the existence of The Memory Tree.
(iii) Future Plans. All involved felt a concern as to how long Elizabeth and Bob would be available to help facilitate Memory Tree sessions. Elizabeth is available until Christmas and it was agreed to approach Bob to stay on until at least Easter next year. Niccola confirmed that funding was sufficient to allow this. Paula suggested that a lady called Jane Dale may be available to help.
(iv) The need for a qualified first aider was discussed. As it is not a legal requirement, there are no plans for anyone to assume this role presently.
(v) Documentation. There is now a register of attendees. Registration documents, Safeguarding and Insurance policies and guidance for referrers leaflets also exist. Wendy’s boss allows her to photocopy these free of charge. Song sheets are being printed and notes made every session on how to present each topic. Lanyards are also on the way to hold ID tags.
(vi) Niccola has produced a comprehensive financial report which is available for those who are interested separately. Essentially, thanks to generous community donations, there is plenty of funding to finance The Memory Tree for at least 6 months. However, we must continue to strive to raise funds as revenue from attendees only generates around £18.50 a session.
6.Forthcoming events and dates.
a) Information sessions. Public session August 24th 7pm. No more planned. Niccola has approached a contact who co-ordinates Dof E training with a view to arranging youth sessions.
b) Coffee Morning 30/9/17. 9 30am until 11 30am. Last year a valuable fund raiser! The same format to be followed. Raffle, tombola etc. A suggestion was made that all members of the group donate one raffle prize with Susan being happy to be the contact for this. However, lots of donations needed and can be left at St Mary’s. Schools, gardener’s association to be approached. Members of group allocated tasks include Niccola, Sue, and Susan. However, as Sue will be recovering from her shoulder surgery, more volunteers are needed to help please!! Volunteers are needed for both the organisation and on the day. Val and Ken to put posters up. Face painting for children suggested.
7. Implementation of action plan. Val and Ken have compiled a list of businesses keen to embrace a dementia friendly outlook. Sylvia is in talks with Booths regarding the possibility if introducing “Slow Shopping”.
8. Fundraising and Finances have already been discussed. Sylvia and Quentin are also going to be able to sign any necessary cheques in the future.
9. Correspondence. It is The Memory Walk season. The Alzheimer’s website lists the most local walks. There is a Golden Years Film Festival in Bradford from 30/09 to 5/10 2017. A dementia friendly film showing of Jailhouse Rock is on October 4th at 11am and there is an audience with Esther Ranstzen on Sept 30th at The Picturehouse 1-2pm. Other dementia friendly films will be screened on the last Wednesday of every month.
10. Communications and Publicity. Niccola is to share information regarding group activities and The Memory Tree as much as possible on Facebook.E mail contacts will be updated and church and parish magazines notified of our activities in order to publicise them.
11. Any other business. Paula delighted us all by informing us that she has nominated us for an award as a dementia friendly community. We actually have to achieve dementia friendly community status in 14 days and this is in hand. We seem to fulfil the criteria with our fund raising, information sessions and creation of The Memory Tree.
We also discussed where to place our certificates to show we are working towards becoming dementia friendly. St Mary’s seemed the best place if possible.
Next Meeting. Thursday 28th September. Apologies. Sylvia.